Tips to frame a powerful HR Policy-Every organization requires professional HR policies to run the company successful and productive.
What is HR Policy & Procedure?
Importance of HR Policy
HR Policy serves several important functions:
- They are one of the means of communication between the employer and employee.
- Make the work process more transparent.
- Prevent misunderstanding which can arise between the employer and employee.
- Help Management to make decisions that are consistent, uniform and predictable.
- HR Policies gives a strategic direction to the company.
- It makes employees more productive.
Steps in HR Policy Development
- Establish the need for a policy
- Develop the content
- Draft
- Write the procedure
- Review by key parties
- Approve
- Implement
- Policy review and update
- Communicate the changes
Areas where policies are commonly established:
- Code of Conduct
- Confidentiality
- Working Conditions
- Attendance, Hours of Operations, Overtime
- Termination
- Compensation
- Recruitment
- Salary, Benefits
- Performance Management
- Leaves
- Privacy
- Formal complaint process
- Disciplinary
- Health and Safety
- Alcohol and Drug Use Policy
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Here are a few powerful HR policies that every start-up must have:
Work Timings
Your policy on hours of work should state:
- The number of hours full-time employees is required to work; this is often expressed in hours per week.
- The length of the lunch break.
- The length of other breaks if provided.
- Check out the applicable labor laws, dealing with women employees for overtime and night shifts.
Leave Application
There are several categories of leaves that employees are entitled to:
- Sick Leave
- Casual Leave
- Parental Leave
- Vacation etc.
To avoid ambiguity and confusion make clear policies.
Joining and Exit Policies
While joining and quitting the company establishes clear and detailed policies that an employee should follow and also what he could expect from the company.
Similarly, you should state that either party can end employment at any time with mutual concern.
Salary and Employee Benefits
An employee should have a thorough understanding of the salary break up, bonus structure if any, policy regarding obtaining company loan or advance and its re-payment/adjustment, OT pays, promotions and increment.
If you are offering life insurance, health cover etc. mention them in your policy as well.
Use of Company Resources
For resources like a browser and telephone; define a policy that works best for you.
Work Culture
You should make it clear to all employees that:
- Moral Behavior
- Equal Chance
- Respect Others in the workplace are keys to the working environment relationship.
Lay down strict rules for dress code, posh, customer misbehavior, and disrespect to colleagues and breaking confidentiality.
It should be clear that the employee accepts the change in the policy at any time.
It is important that apart from the above-mentioned policies, you draft your own organization detailed policy.
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